top of page

Privacy Policy

Imperium Academy Scholars

Last updated: 17 December 2025

Imperium Academy Scholars (“Imperium Academy”, “we”, “us”, or “our”) is committed to protecting the privacy and personal data of our students, parents, guardians, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

By using our website or submitting information through our forms, you agree to the collection and use of information in accordance with this policy.

1. Who We Are

Imperium Academy Scholars is an independent education and academic support provider offering online tuition, education consultancy, admissions guidance, and academic preparation services.

2. Information We Collect

We may collect and process the following categories of personal data:

a) Personal Identification Information

  • Full name

  • Email address

  • Telephone number

b) Educational Information

  • Current year group

  • Academic level (Primary, Secondary, GCSE, A-Level, Post-16)

  • Subjects of interest

  • Enquiry details related to tutoring or consultancy services

c) Technical Information

  • IP address

  • Browser type and version

  • Device type

  • Pages visited and interaction data

d) Communication Data

  • Messages submitted via website forms

  • Communications sent via email or WhatsApp

3. How We Collect Your Information

We collect personal data through:

  • Contact forms and admission forms on our website

  • Direct contact via email or WhatsApp

  • Automated technologies such as cookies and analytics tools

4. Legal Basis for Processing

We process personal data under the following lawful bases:

  • Consent – where you have given clear permission

  • Contractual necessity – to provide requested services

  • Legitimate interests – to operate and improve our services

  • Legal obligations – where required by law

5. How We Use Your Information

Your personal data may be used to:

  • Respond to enquiries and admission requests

  • Provide tuition and consultancy services

  • Communicate important updates or service information

  • Maintain internal records

  • Improve website functionality and user experience

We do not sell, rent, or trade personal data to third parties.

6. Data Storage and Security

All personal data is securely stored using Wix’s secure infrastructure. We implement appropriate technical and organisational measures to protect personal information against:

  • Unauthorised access

  • Loss or misuse

  • Disclosure or alteration

Access to personal data is restricted to authorised individuals only.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

8. Cookies and Tracking Technologies

Our website uses cookies to:

  • Enable core website functionality

  • Analyse traffic and performance

  • Improve user experience

Visitors can manage cookie preferences through the cookie consent banner displayed on our website.

9. Third-Party Services

We may use trusted third-party services to operate our website and services, including:

  • Wix (website hosting and forms)

  • Analytics tools provided by Wix

These providers process data in compliance with applicable data protection laws.

10. Children’s Data

Our services are intended for students under the supervision of parents or guardians. Personal data relating to minors is collected only where necessary for educational services and with appropriate consent.

11. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data

  • Object to or restrict processing

  • Withdraw consent at any time

To exercise any of these rights, please contact us using the details below.

12. International Data Transfers

Where personal data is processed outside the UK, we ensure appropriate safeguards are in place to protect your information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

14. Contact Information

If you have any questions about this Privacy Policy or how your data is handled, please contact us via the Contact Us page on our website.

bottom of page